Human Resources

Title: Database Coordinator - Placement
Classification: C3
Department: College of Education

Job Summary: (Short summary of job duties  1 to 2 sentences)

Responsible for Undergraduate and GTC Placements Database, reporting, and file maintenance.

Primary Duties & Global Responsibilities:

(Must be able to perform these duties; usually consist of more than 5% of your job.)

Maintain the Placements database, which includes responsibility for Graduate Teacher Certification (GTC) and Undergraduate Teacher Certification applicants.

Responsible for scanning and all data entry information needed for the Placements database, as well as working with COE computer consultant, Placement Coordinators, Filed Coordinators, Faculty, Students, public schools, GVSU Records office, and Career Services.

Coordinates the processing of data, records and other similar materials.

Compiles data from a variety of information sources and transforms statistical data into logical reports for COE personnel, Career Services, and GVSU Records office.

Makes recommendations for courses of action to be taken based on analysis of information.

Maintains and devises filing and record keeping systems; paper or computerized.

Work with Records office to process undergraduate and GTC Provisional Rosters. Maintain Provisional Roster database.

Purge undergraduate and GTC files, maintain file purge database.

Coordinator/schedule student employee support for undergraduate and GTC admission projects.

Generates reports, memorandums, correspondence, presentation materials, packets and/or handouts.

Coordinate special events or functions, including preparation of materials, packets and/or handouts.

Answers inquiries requiring explanation and interpretation of established policies and procedures and departmental policies and procedures, and directs individuals to sources of additional information.

Other related duties as assigned.

Minimum Required Qualifications:

High school graduate.

Minimum of three years of related experience and/or relevant training.

Demonstrated experience to successfully work under pressure and meet deadlines.

Demonstrated experience to successfully maintain positive interpersonal relationships.

Demonstrated experience to successfully operate office equipment.

Demonstrated experience to successfully provide quality customer service.

Demonstrated experience to successfully maintain satisfactory work performance and attendance records.

Possess strong verbal and written communication skills.

Type 50 wpm accurately; spelling competency (minimum 80% accuracy).

Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.

Demonstrated experience to successfully use variety of computer software applications including Microsoft Access, Word, and Excel.

Desired Qualifications: (Preferred in addition to required qualifications.)

Some college course work.

Higher education experience.

Supervisory experience.

Supervision Received: (Who provides supervision?)

Receives general instruction from a designated supervisor, but is generally expected to work independently.

Supervision Exercised: (Whom do you supervise?)

Hire, train, supervise, schedule and coordinate the work of student employees. May participate in personnel decisions, such as hiring, terminating, disciplining and evaluating of student employees, but is not the decision maker.

Revised Date: June 2005 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.