Human Resources

Title: Secretary-Johnson Center for Philanthropy
Classification: C2
Department: Philanthropy

Job Summary:    Provides clerical support for the Johnson Center.

 
Primary Duties & Global Responsibilities:
(Must be able to perform these duties; usually consist of more than 5% of your job.)
  • Transcribes and generates a variety of materials such as reports, memorandums, correspondence, and forms using computer systems.
  • Proofreads and corrects materials; edits grammatical errors.
  • Makes and confirms travel arrangements such as booking flights and hotel accommodations for supervisor.
  • Maintains calendar and schedule for supervisor, including booking meeting rooms and making parking arrangements.
  • Performs receptionist duties such as receiving visitors, answering the department telephone and taking messages. Also disseminates information and resources available on website.
  • Coordinates internal special events.
  • Makes arrangements for off-site meetings.
  • Maintains filing and/or database and recordkeeping systems on paper and/or computer.
  • Receives, opens, routes mail and may compose responses to standard inquiries.
  • Prepares IDS, travel vouchers, and other forms for the department.
  • Prepares deposit requisitions for assigned projects such as the Agile Philanthropy publication.
  • Maintains an inventory of publications and reports.
  • Maintains records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts.
  • Inventories and orders office supplies and/or merchandise.
  • Other related duties as assigned.
Secondary Duties & Responsibilities:
(Related duties in addition to primary duties and responsibilities, usually less than 5%.)
  • Takes, transcribes and distributes departmental meeting minutes.
  • Composes a variety of documents.
  • Maintains departments library, bulletin boards, assists in website maintenance, and equipment inventory.
Minimum Required Qualifications:
  • High school graduate.
  • Minimum of two years of related work experience and/or relevant training.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain positive interpersonal relationships.
  • Ability to operate office equipment.
  • Ability to provide quality customer service.
  • Ability to maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Type 45 wpm accurately; spelling competency (minimum 80% accuracy).
  • Strong computer skills to create documents and experience with various computer software applications such as Word, Excel, HTML, to create documents and maintain websites.
  • Ability to learn from mistakes and ability to master new tasks and new materials.
Desired Qualifications:
  • Associates Degree
  • Experience in maintaining webpages.

Revised Date: April 2010 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.