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Room Change Policy and Instructions

Prior to Occupancy

 

Room Change requests are reviewed on a case by case basis, processed on an individual basis pending space availability and are not guaranteed.

 

• To submit a room change request prior to Fall semester arrival, complete THIS form (Coming June 2013).

• If you are dissatisfied with your housing placement due to the style of housing, you are encouraged to view our 360 tour available HERE. This may give you a better idea of the size and setup of the unit to which you have been assigned. Each style of housing offers unique advantages and disadvantages. Your college experience is defined much more by the time you spend outside of your living space than the time you spend in it. Regardless of the style of housing you were placed in, we encourage you to get involved in the greater campus community through Community Council, Student Organizations, service opportunities and intramural sports.

• If you are dissatisfied with your housing placement due to your assigned roommate, you are encouraged to make phone or in-person contact with that person to get to know him or her better. Remember, Facebook does not tell an entire story. ALl roommates are encouraged to set expectations and complete a Roommate Contract upon move-in. Your assigned Resident Assistant (RA) can assist you with this important process. The vast majority of roommate conflicts can be avoided with clear, direct communication and shared expectations.

 

During Occupancy

 

Room Change requests are reviewed on a case by case basis, processed on an individual basis pending space availability and are not guaranteed.

 

• To submit a room change request during the Fall or Winter semester, visit the Housing Office or any area Front Desk to submit your request. For a full listing of area desks, please click HERE.

• The Housing staff member will ask for your name, G number, current room assignment, email address, cell phone number and a brief description of the nature of your request.

• You may request a particular style, a certain building or a specific room. You may be added to multiple waiting lists.

 

Room Change Policy Considerations

• Space is lmited and reassignment is not guaranteed. You are encouraged to work with your RA and Living Center Director staff to assist you with any roommate concerns you may be experiencing. 

• Requests are processed by the Living Center Director staff on an individual basis. Special care is taken to ensure room changes meet the needs of all involved. You will be notified by the Living Center Director Staff if your request has been approved and space is available in your requested area.

• You are responsible for completing a proper checkout from your current housing assignment. Failure to properly check out will result in administrative and damage fees.

• Please do not put yourself on a waiting list unless you are truly interested in the change and willing to move to your new assignment on relatively short notice. If you change your mind and are no longer interested in a room change, please cancel your request at your area Front Desk or via housing@gvsu.edu.

It is your responsibility to be aware of any billing implications related to a room change. To review the cost of various housing styles, please click HERE.

Office of Housing & Residence Life • 103 Student Services Building • Allendale MI 49401-9403
Phone (616) 331-2120 • housing@gvsu.edu