- Consider projects that would be of broad interest to your group and where alumni may be able to bring children or family members.
- Touch base with active members of your group to see if they have causes of interest to them or organizations they work with regularly.
- If you don't have a project in mind, we have listed several online resources to help you research volunteer organizations by location, key word, organization title, and/or in some cases even by a specific date.
- Identify a nonprofit organization related to the interest or issue you have chosen and contact them about volunteering. Download a list of questions to discuss with the volunteer coordinator to ensure they are able to accommodate your group.
- Is the potential agency easily accessible/centrally located? Try reaching a differing variety of causes from year to year (not all hunger-related or clean-up projects, etc.)
- Be sure to get the address of the project location and the contact information for the organization's volunteer coordinator so that it can be properly publicized.
- Community Outreach Week is scheduled for March 19-26, 2016. Typically projects that can be done on the weekends or weekday evenings draw the largest alumni turnout. Be sure to list the shift times for the project.
Before the Event
- Create Your Project so that we can list it on the calendar of events and invite other graduates and students to participate. Once you submit a group project, it is reviewed by the staff team for accuracy and then you will receive an approval email.
- The GVSU staff team will stay in contact with all site/project leaders and will personally drop off or mail your project giveaways, talking points, registration sheets etc.
- Looking to get some media coverage for your project? www.serve.gov provides great resources for maximizing your volunteer exposure. Get Tips for Working with the Media as well as a sample media advisory and press release.
During the Event
- Please have all participants sign in and indicate their contact information.
- Act as the point person between the agency volunteer coordinator and volunteers.
- Be a friendly welcoming face to volunteers and answer any questions about Community Outreach Week.
- Distribute volunteer apparel and necessary items to participants.
- Be sure to take pictures of individuals and the group for use in GVSU publications and social media.
- Use #GVcow on Facebook and Twitter when posting photos or messages.
After the Event
- Mail/email or deliver the attendee list to Alumni Relations so that all volunteers may be properly counted and thanked.
- Forward pictures of the event so they can be posted in GVSU publications.
- Send us photos and videos of your event through our project recap form. Submit the form within a week of your project and you'll be entered to win a prize package!
Questions? Email the team at firstname.lastname@example.org.