аЯрЁБс>ўџ 35ўџџџ2џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС` №ПQbjbjц‡ц‡ ."„э„эQџџџџџџЄЄЄЄЄЄЄЄИ< < < < P ИЪ Жp p p p p K K K I K K K K K K $€ hшЂo ЄK K K K K o ЄЄp p л„ § § § K :Єp Єp I § K I § § ЄЄ§ p d №2aFаЧ< … § I š 0Ъ § Š› LŠ§ ŠЄ§ LK K § K K K K K o o ч K K K Ъ K K K K ИИИ„< ИИИ< ИИИЄЄЄЄЄЄџџџџ Fiscal Year 07-08 Travel and Expense Forms Update We begin our new fiscal year with a new mileage rate and increased per diems. The new mileage rate for travel that occurs after 6/30/07 will be reimbursed at $.485 per mile. The new per diems are as follows: Breakfast: $7, Lunch $10, Dinner $18, or $35 per day. T & E FORMS: All of the travel and expense forms have been updated on the web. If you have any old versions that you downloaded onto your hard drive, please delete them and use the new forms. All travel and expense forms should be printed on white paper. Colored paper does not scan well. Also, the best way to fill out the forms is to type directly into them. There are formulas built in that will do all of the calculations for us. Typing into the forms also makes them more readable when scanned. NAME: Please use your legal name as it appears on your social security card. The use of nicknames slows down the reimbursement process. TRAVEL/EXPENSE DETAILS: This section on the form MUST be filled out to receive reimbursement. Missing details will delay your reimbursement. Please include: who, what, where, and when. DIRECT DEPOSIT: Please remember that payroll direct deposit is separate from travel and expense direct deposit. There is a Travel/Expense Direct Deposit form available on the web. Direct Deposit has many advantages. One advantage is you will receive your reimbursement sooner. MEALS: When seeking reimbursement for a meal with a guest(s), please provide the original receipt, the business purpose, and the guest(s) name and title. Also, when two or more employees are traveling together, they must each claim their own per diems. If alcohol was purchased, please list it separately from the food and submit to your Executive Officer for approval. If you are claiming per diem for multiple days, they may be combined to save room. When the “Other” column in the Meals section is used, please provide details for that expense. RECEIPTS: For auditing purposes, please list each receipt individually using the total amount. If you are claiming a specific item(s) on a receipt, please underline that item(s) with ink. Please be aware that highlighers and tape degrade the ink on most receipts which makes it difficult to read and audit. When taping receipts, please be aware of the tape placement. Only place the tape on the very edges of the receipt avoiding any information. Pertinent information that has disappeared from a receipt will result in required Executive Officer approval for no receipt. MULTIPLE PAGES: Please treat each page individually with the appropriate receipts attached to that form. Each page must have an approving signature. If you know that any of your expenses require Executive Officer approval, please route them through their office before forwarding them to the Accounting Office. The following list of expenses (not all inclusive) will require Executive Office approval: alcohol, all faculty/staff only meals, over per diems, missing or improper receipt(s), meals including faculty/staff spouses/significant others. TRAVEL ADVANCES: Checks/Direct Deposits are available three (3) business days prior to the departure date unless otherwise arranged with the Accounting Office. All advances must be reconciled within fifteen (15) calendar days after the completion of the trip/event. If a second trip is anticipated and an advance desired, the completed trip must be reconciled before the new advance will be released unless otherwise arranged with the Accounting Office. If you need assistance with any of the forms, please feel free to call me at 1-2203. Thank you! 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