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Unit Head Mailing 4-12-11

  1. Excerpt from CLAS Personnel Committee Report 2011
  2. CLAS Student Advisory Board-call for members
  3. Finals Week
  4. Protecting Confidentiality of Student Work
  5. Zoomerang Survey to Provide Feedback on Dean's Performance
  6. Grants Writing Workshops, Spring 2011
  7. Grant Funded Hiring
  8. High Impact Practices- Presidential Honor Roll
  9. Lost and Found
  10. Budget interview with Tom Haas
  11. Patricia Clark's Abstract from Sabbatical Showcase
  12. Important Dates

1. Excerpt from CLAS Personnel Committee Report 2011

The University, with the leadership of the Faculty Personnel Policy Committee, has recently made two changes to the personnel calendar for promotions to Professor: it has standardized the "ordinary" wait time so that candidates know they may apply for promotion during their seventh years as Associate Professor, and moved all evaluations for promotion to Professor into the fall semester.  The CPC welcomes both these changes.  The most important effect will be that units will have one additional week to complete their personnel reviews at the beginning of winter semester.   We anticipate that unit materials for contract renewals will be due in the Dean's office on Thursday of week 6 next winter, and for tenure applications in week 7.  We will continue to plead for some early submissions from those units who can oblige, so that we can begin our work a little earlier.

You may view the full report on the CLAS website, , along with the reports of other CLAS governance committees (Faculty Development, Curriculum, and Faculty Council) annual reports.

2. CLAS Student Advisory Board-call for members (attachment)- Mary Schutten

One of the college's advisory groups is the CLAS Student Advisory Board. This consists of 15 students who meet twice each semester for food and feedback to the Dean. If the membership by class rank were a canoe, we would capsize as 14 of our 15 members are seniors. Do you have a name or two to suggest to participate on this board? Our desire is a broad representation from across the college. Attached is the current list of students. Please share names with Cindy Laug (


3. Finals Week - from Mary Schutten

As the semester draws to a close I would like to send a reminder about final exams.  Please remind your faculty that all classes must meet for a culminating experience during final exam week, on the appropriate scheduled exam day and time. We have fifteen week semesters; we must fulfill our obligation to provide students with rigorous educational structure and content of material. In the event that the course structure involves a take home final, the due date for submission of this exam should be the appropriate scheduled exam day and time.

Both the Provost and the Dean expect strict compliance with this policy, and unit heads will be held accountable for any faculty member that does not meet his or her classes. I'm sure the rationale for the policy is nothing new and it extends to all instructors who teach at Grand Valley. There are no exceptions to this policy. 

Thank you for your time and help with this matter.


4. Protecting Confidentiality of Student Work - Mary Schutten

As the end of the semester nears, a reminder to safeguard student work is appropriate. While it seems efficient to place graded student work in the halls, this practice breaches confidentiality procedures. Please remind colleagues that all student work should be returned in a manner that ensures confidentiality and reduces the likelihood of student theft of the graded work of other students.


5.  Zoomerang Survey to Provide Feedback on Dean's Performance - CLAS Faculty Council


Faculty have recently received by e-mail an invitation from the CLAS Faculty Council to take a Zoomerang Survey intended to provide feedback on the Dean's performance.  The questions in this survey are different from those in the Provost's survey; in fact, these questions stem from the faculty focus group discussions which were conducted earlier in the semester, so they represent topics our faculty especially care about.  The survey should take no more than 15 minutes and includes no written comment sections.  The Faculty Council and the Dean thank you for your time in providing this feedback.


6. Grants Writing Workshops, Spring 2011

The Office of Sponsored Programs is running two workshops with David Bauer to assist our grant writers and those who would like to be.

  • How to Find and win government grants (May 2)
  • How to find and win corporate and foundation grants (May 3)

7. Grant Funded Hiring

Federal grants require inclusive hiring practices.   The Human Resources, Hiring Supervisory Resources, Grant Funded Hiring Process document (  can help to guide you toward best practices in this area.  Questions?  Contact the Sponsored Projects office or the Office of Inclusion & Equity.


8. High Impact Practices- Presidential Honor Roll (attachments: form, e-mail )- Mary Schutten

Thank you to all who have reported their information and thank you for reminding faculty to report their high impact practices with students via the President's Honor Roll initiative. We are still accepting information and want to be sure to include as complete a list as possible. Faculty, if you have not yet done so, please take the time to complete the form and return it this week.


9. Lost and Found

A hat (light gray/blue tweed) was left at the sabbatical showcase. Please contact Keesha Hardiman ( if it is yours.


10. Budget interview with Tom Haas

President Haas was recently interviewed about our budget  on WGVU radio.


11. Patricia Clark's Abstract from Sabbatical Showcase (attachment)

Our office regrets a mistake in the Sabbatical Showcase program.  Please see the intended abstract for Patricia Clark's showcase display.


12. CLAS Important Dates


   Important Dates Event Location
April 13 Student Scholars Day   April 15 President's Honor Roll data due April 18 Salary Conferences begin (tentative)        April 18-22   Reminder: UH informs faculty of salary categories   April 19 Passover in 2011 will start on Tuesday,  19 April and will continue for 7 days.  
April 20 Unit Head Meeting 2215/2216 KC, 3:00-5:00 p.m. April 22 Good Friday 2011 falls on April 22, 2011  
April 25 Banner Opens for Final Grading   April 25 Final Exam Week   April 30 Commencement  
May 3 Final Grades due by noon   May 4 Unit Head Meeting 2215/2216 KC, 3:00-5:00 p.m. May 5 Traverse City Commencement   May 9 Search Position Requests due sherwoco@gvsu.edu5:00 p.m.
May 9 Spring Classes Start   May 15 Unit * Self Studies due CLAS Dean's office May 30 Memorial Day Recess   June 20 Classes End first 6 weeks   June 21-22 Finals   June 27 Grades due first 6 week classes at noon   June 27 Classes Begin 2nd 6 weeks   July 4 Independence Day Recess   July 18 Staffing Plans due 5:00
Aug. 8 Classes End 2nd 6 and 12 weeks   Aug. 9-10 Finals 2nd 6 and 12 week   Aug. 15 Grades due 2nd 6 and 12 week at noon   Aug. 17 & 18 New Faculty Orientation KC & DEV Aug. 17 CLAS New Faculty Social Alumni House Aug 19 Unit Alignment to CLAS Strategic Plan CLAS Dean's office Aug. 23 Unit Head Retreat TBA Aug. 24 FTLC Conference TBA Aug. 25 CLAS Faculty and Staff Meeting TBA-followed by lunch Aug. 26 Convocation Field House Aug. 29 Fall 2011 Classes Begin  


*Due this spring - PSY (BA and BS), PHY (BS), AWRI, BMS (MS and BS)