College of Liberal Arts and Sciences


Unit Head Mailing 12-8-09

1.              Final Grading

2.              Scholarship Opportunity

3.              Barry M. Goldwater Scholarship

4.              Request for Alumni News

5.              Retirement Reception for Lynn Mapes

6.              Dusty Courses Review

7.              Academic Integrity Committee

8.              Final Exams and Student Work

9.         CLAS Important Dates      

1.              Final Grading – message from Jerry Montag, Registrar 

Please help us in this matter….

Final grading through Self-Service Banner for the Fall 2009 semester opens beginning Monday, December 14 at 8:00am.  Grading will close at 12:00noon on Tuesday, December 22.

Because the university closes at 5:00pm on Wednesday December 23, it is especially important to note that there cannot be any exceptions for late grades.  Academic standings will be assigned based on the grades we have received by noon on December 22.  It is imperative that we have all the grades recorded by that time to avoid missing grades that could adversely impact student standings.  If this occurs it is possible that students could be dismissed and lose their winter classes when they should not have.

I ask for your assistance in making certain that all of your faculty are aware of these important deadlines.  Faculty will need to submit a change of grade form for each student whose grades were not submitted by the grading deadline.

If any faculty member needs help with logging onto Banner web for grading or has any other grading concerns, please let me know as soon as possible. Please ask all faculty to test their ability to get to their class lists as soon as grading is opened so that any problems can be resolved immediately.

Thank you in advance for your assistance in this matter. Please contact me directly if I can provide any additional information.



2.              Scholarship Opportunities – message from Gary Van Harn


We are extending the deadline for applications for the West Shore Aware LGBT scholarship until the last day of classes, December 18. If you know of a deserving LGBT student or an Ally, please encourage them to apply. This scholarship is awarded twice a year, Winter and Fall semesters, $1500 per...not a bad hourly wage for the time it would take to fill out an application and write a brief essay. Applications are available online, at the Center, or through me.


Gary Van Harn
Padnos International Center 
130 LOH 
Chair; Allies & Advocates

3.    Barry M. Goldwater Scholarship – message from the Office of Fellowships- Amanda Cuevas

Office of Fellowships to remind you about the upcoming deadlines for the Barry M. Goldwater Scholarship Award. Will you please share this reminder and award information with faculty and eligible students within your department?  Student applications and supporting materials must be submitted to me by Friday, January 15, 2010.  Below are more details about the award and application process.

Students are welcome to contact me with questions about the award and/or the application process either by e-mailing me at cuevasam@gvsu.edu or by calling the Frederik Meijer Honors College at 331-3219 to schedule an appointment to meet with me in person. Please do not hesitate to contact me if you have any questions or concerns. I look forward to working with you and our students in this new role!

Barry M. Goldwater Scholarship

The purpose of the Barry M. Goldwater Scholarship and Excellence in Education Foundation is to provide a continuing source of highly qualified scientists, mathematicians, and engineers by awarding scholarships to college students who intend to pursue careers in these fields. In awarding scholarships, consideration of an applicant's field of study and career objectives, and the extent to which that individual has the commitment and potential to make a significant contribution to his or her field. Scholars are expected to pursue advanced degrees.

Who should apply:        

·          Undergraduate students who will be a junior or senior
·          Students majoring in Mathematics, Science or Engineering.

(Please note:  Students who plan to study medicine are eligible for a Goldwater Scholarship only if they plan a research career rather than a career as a medical doctor in a private practice. For example, those seeking an MD/PhD to pursue a career exclusively in medical research would be eligible candidates.)


4.      Request for Alumni News

It's almost time to prepare the bi-annual CLAS Alumni e-Newsletter.  Please submit to Monica (johnstmo@gvsu.edu)  any news that we are free to share about your department alumni that has come in during the last 6 months.

5.        Retirement Reception for Lynn Mapes -message from History Department

Please join us as we celebrate the contributions made by
Lynn Mapes to Grand Valley State University and the Department of History.

Please share this special day with us at the Open House

Thursday, December 17, 2009
From 1-3 pm
Mackinac Hall D-1-142

6.       Dusty Course Review: Mary Schutten

Paula Wicklund and I thank you for your timely deliberation and completion of the forms for those courses that have not been offered for several years, aka dusty courses. Thank you so much for your help in this process.


7.       Academic Integrity Committee – message from Dan Vaughn

I am chairing an ad-hoc committee, on behalf of APSC, that has a mandate from ECS to make recommendations re: Academic Integrity policies at GVSU. I would like to solicit a group of 8-10 members to serve on this committee and have that membership reflect a broad cross-section of our campus and its various Colleges.

I wonder if you would ask your constituents if they would like to be involved in this effort? I'll be happy to answer any questions those persons might have.


Our mandate is to:


 "Formulate policy recommendations related to Academic Integrity for consideration by ECS/UAS."


I anticipate a meeting in mid-December, or early January, for this group to analyze data that we will be collecting on AI from a survey APSC has just posted. From there, I anticipate a maximum of 5 meetings in the Winter term that would result in a list of recommendations on policies related to AI (and academic dishonesty) on our campus. I would hope to keep those meetings to a 2-hour limit. Our tasks would be to synthesize data from the survey, review a webinar that Cynthia Beel-Bates (Chair of APSC) has ordered on AI, evaluate what our peer institutions have done, and collate all that information into a recommendation for ECS/UAS to consider.


My sincere appreciation for spreading the word and soliciting interested volunteers for me.

I can be reached at the sites below.


Dan Vaughn, PT, PhD 
Associate Professor of Physical Therapy 


8.        Final Exams and Student Work - Mary Schutten

Thank you to the unit heads for communicating with your faculty about the policy for providing a culminating experience during the scheduled examination time. As the end of the semester nears, a reminder to safeguard student work is appropriate. While it seems efficient to place graded student work in the halls, this practice breaches confidentiality procedures. Please remind colleagues that all student work should be returned in a manner that ensures confidentiality and reduces the likelihood of student theft of the graded work of other students.


Mary C. Schutten, PED
Associate Dean, College of Liberal Arts and Sciences

9.               CLAS Important Dates      

Important Dates



Dec. 12



Dec. 14-18

Final Exam Week


Dec. 15

Round 2 schedule to Unit Heads

Due back January 7

Dec. 22

Final Grades Due from Faculty


Dec. 24

Offices closed until Jan. 4, 2010


Jan. 4

Office Open




Page last modified August 5, 2011