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Unit Head Mailing 12-7-10

1. Grade Submission

2. Interested in Undergraduate Research and Scholarship?

3. CLAS Important Dates

1. Grade Submission-- Mary Schutten

Often professors review material with the students as a way to reinforce key points. Based on past experience with the grading process this message cannot be reviewed enough. In order to support the GVSU student success model, please consider this both a review of procedure and a request for action.

  • The online grade submission process has a hard deadline of noon on Tuesday, Dec 21.

    • Students who have blanks on their grade report will find an NR (not recorded) and faculty will need to fill out change of grade forms for each of these students.

    • The Dismissal List will go out on Thursday morning, Dec. 23rd.

The non-entry of grades will be very detrimental to students who may lose their academic standing which could result in their Winter 2011 classes being dropped and/or impact financial aid. By the time the grade is changed and they are in good standing, there will be no more seats in the classes.

Action: To avoid unanticipated glitches with this timeline, please encourage all new faculty (especially adjuncts) to familiarize themselves with the online grading system (Banner) ahead of time. Perhaps the unit head or faculty mentors can be available for questions - or direct the new faculty to Elyse Glass in Records for assistance. Remember working ahead of time is the key.

Action: Please be sure that COTs: 1) are available for at least an hour beyond the noon deadline and 2) have contact information for all faculty in the event they need to be reached. (The Registrar will be sending lists of missing grades especially as the December 21 deadline date and 12:00noon time gets closer. The need to contact these faculty as soon as possible is of the utmost importance.)

Action: Please ask all faculty double check their submission of grades to make sure all students received a grade. In past semesters, many faculty thought they were finished and off on holiday, when one or two students were missing a grade.

Thank you again for assuring that grade submission is an accurate, timely process.



2.  Interested in Undergraduate Research and Scholarship? - Susan Mendoza

The Office of Undergraduate Research and Scholarship (OURS) has launched a new website for students and faculty interested in undergraduate research and scholarship.
The site provides information for students about how to get started on research and scholarship, funding opportunities, scholarship opportunities, venues for dissemination, research and scholar support services, and information about Student Scholars Day and Student Summer Scholars. Similar information is provided for faculty, as well as resources for faculty interested in working with undergraduate students. This site is intended to be user friendly for faculty and for students. If there is additional information we can provide, please do not hesitate contacting the OURS staff via email ( or via phone 1-8100.
Warm regards, Susan Mendoza Director of Undergraduate Research and Integrative Learning

3.   CLAS Important Dates

Important Dates Event Location
Dec. 8 Unit Head Meeting 2263 KC, 3:00-5:00 p.m.
Dec. 11 Commencement Van Andel Arena, 10:00-12:00 p.m.
Dec. 13-17 Final Exam Week  
Dec. 13 Round two schedule to UH (tentative) Due back to Dean's office Jan. 3.
Dec. 21 Final Grades Due from Faculty Noon
Dec. 21 Blackboard closes for upgrade 5:00pm
Dec. 24 Offices closed until Jan. 3, 2011  
Jan. 7 Assessment Conference EC, 9:00-4:00


Page last modified July 21, 2016