College of Liberal Arts and Sciences


Unit Head Mailing 12-16-08   

From All of Us in the CLAS College Office

 “Happy Holidays!”

Cindy, Courtney, Donna, Fred, Gary, Heidi,
Jann, Keesha, Monica, Pat, Pam, and Paula



1.    Pre-requisite reports –message from Jerry Montag


2. CLAS Academic Advising Center Update – message from Betty Schaner


3. Carbon Use for Travel – message from Stephen Glass

4. CLAS Important Dates   



1. Pre-requisite reports - Important Information from Jerry Montag


On Thursday, December 18, I will electronically send to you the final list of students who either failed or dropped a course from the Spring/Summer 08 or Fall 08 semesters that was a pre-requisite for the course(s) they registered for in the Winter 2009 semester.


Since there is a very short window of opportunity to follow-up with these students before the Winter 09 semester begins, I am asking for your cooperation with the following:


·         An e-mail AND letter needs to be sent to these students immediately on Thursday Dec 18. This will allow maximum time for the students to receive and follow-up on this urgent issue.

·         Phone call follow-ups should be done on Dec 22 and 23.

·         If you request these students to be dropped from their Winter 09 course(s), please send the packet of e-mails and letters to me no later than Monday, January 5 as well as indicating who you called.

·         IMPORTANT: Please be aware that if you are requesting to drop a student's course(s) and it causes them to fall below 12 credits, it may affect their financial aid. Please make extra efforts on these students to make sure they maintain Full time status.


Questions - please e-mail me at montagj@gvsu.edu or call at 331-3327.


Thank-you in advance for cooperation with this pre-requisite process.


Jerry Montag

University Registrar


2.  CLAS Academic Advising Center Update – message from Betty Schaner


·                   Pre-Requisite Error Report

The final report for the winter 2009 semester will be generated this Thursday, December 18, once final grades are posted. It will be sent to dean's offices for distribution. In order to meet the protocol outlined for removing students from classes (if the pre-req is no longer met), units are urged to email and snail mail students who no longer meet pre-requisites for courses by Friday, December 19. If these emails and mailings are done by the 19th, departments are on track to request that students be dropped from classes by January 5th if no action is taken by the student to fulfill the necessary pre-requisites or change their schedules. Keep in mind, Banner is down from December 19 at 6:00 p.m. and will not be live again until 8:00 a.m. on January 1, 2009. Students will not able to make any changes to their schedules during that time.


·                   The CLAS Academic Advising Center will be conducting a modified review of final grades for CLAS students whose grade points put them below 2.0 at the end of the fall semester. We had hoped to send a personal email to each student, recommending possible changes to their winter schedules and suggestions for improvement, but due to the Banner shutdown, we won't have sufficient time to do that. Instead, we will be sending a more general email to all students below 2.0 and contacting the most critical (1.5 and below) as time permits. We'll follow up with additional outreach to these students when we return from the holiday break. We will be copying faculty advisors on any communication we send to these students, as we did at mid-semester.


·                   Walk In Advising Hours. The CLAS Academic Advising Center will be holding walk in advising hours from 8:00 - 5:00 each day the first week of classes. This has been posted to our Blackboard site, our bulletin boards and will be emailed to all below 2.0 students. Please share the word with your faculty as well. We can certainly help any CLAS student get settled into an appropriate winter schedule and it will be "all hands on deck" to make sure we have enough staff to handle the flood of students who had no access to Banner during the break! We have computers available here in the Center to make adjustments, if necessary.




3. Carbon Offset for Travel – message from Stephen Glass

Happy Holidays, I thought I would pass along a web link or two that identifies ways to offset the carbon use of air travel for individuals who may be traveling on GVSU business. Last year we had about 5 million miles of travel (students + faculty).


In some cases, the carbon offsets could relate to a project or location related to the reason for travel. For example, travel to Nicaragua could relate to:



Otherwise, here is a catalog of providers. Check them out, you might find one that seems appropriate. There may be some lemons as well...


Steve Glass, Ph.D. FACSM

Associate Dean, College of Interdisciplinary Studies


4.  CLAS Important Dates

Important Dates



Dec. 24-Jan. 1

Offices Closed


Jan. 2

Offices Open


Jan. 5

Final Round Schedule due

B-4-232 MAK,
Pam Kellogg

Jan. 5

Classes Begin


Jan. 5

Winter personnel documents due to departments


Jan. 7

UH Meeting

2215/2216 KC, 3:00-5:00

Jan. 21

UH Meeting

2215/2216 KC, 3:00-5:00

Jan. 22

CLAS Research Colloquium

308 PAD, 2:30-5:00

Jan. 23

Student Summer Scholars applications due


Jan. 26

Student Scholarship Day application opens




Page last modified January 7, 2009