College of Liberal Arts and Sciences


Unit Head Mailing 12-09-08   

  1. Process for Travel Expense Re-imbursement
  2. Academic Majors Fair 2009
  3. Greater Grand Rapids Community Sustainability Partnership (CSP)
  4. Surviving Auschwitz: Children of Shoah
  5. W09 Unit Head List
  6. New Support for Student Travel
  7. CLAS Important Dates   


1.  Process for Travel Expense Reimbursement 

The following information is from Joe Godwin.


Accounting has been having discussions about the varied processes for reimbursement of travel expenses by the Centers that make faculty travel grants.  Some request journal entries which require a different process and approvals than others who request working budget transfers which is a more streamlined process.  A working group of accountants, budget folks, and representatives from PFTLC, PIC, OMA, and R&D developed the procedure below in Italics.  Please send this procedure to appropriate folks in your units.


In order to streamline the reimbursement process for faculty travel and to accurately reflect travel expenditures for each department, we are implementing the following procedure which is current practice for most.


Effective January 2, 2009, all expenditures for faculty travel that are subsidized by an internal GV grant or award will be initially charged to the faculty's home department.  The original travel and expense form along with the original receipts will be submitted by the home department to the Travel Desk for processing.


The home department will forward requests for reimbursement to the unit(s) granting the funding (e.g. R&D, Pew FTLC, Padnos International, etc.) who will make a timely reimbursement via a working budget transfer adjustment to CSSM budget pool account code 7001. For reimbursement, all travel and expense form copies will be clearly marked "Copy" and distributed to the funding departments.


The only exception to this procedure will be travel awards associated with a R&D RESEARCH grant which will continue to be submitted and charged directly to R&D.  If you want to clarify if your R & D grant falls into this research category, please call Jean Moseler at x12281.

2.    Academic Major Fair 2009 (attachment)

3.    Greater Grand Rapids Community Sustainability Partnership (CSP)

Good morning Deans!

Please I wanted to be sure and draw your attention to the upcoming Greater Grand Rapids Community Sustainability Partnership (CSP) Summit meeting on Dec. 17th from 7:30 a.m. - 1 p.m. at the GVSU Eberhard Center. Check out the agenda for the day .   The partnership is composed of Universities, businesses, non-profits, faith-based organizations, and hospitals. Membership is over 160 at this point, and GVSU is one of the founding members of this partnership.


We are fortunate to have both Mayor Heartwell of Grand Rapids and Mayor Al McGeehan of Holland share their thoughts about municipal and community sustainability initiatives and programs.


During the morning we will also hear about specific Grand Rapids sustainability activities, the West Michigan Sustainable Purchasing Consortium, and regional sustainability efforts as well.


Please pass this information along to whomever you feel may be interested. Thanks!


Steve Glass, Ph.D. FACSM

Associate Dean, College of Interdisciplinary Studies

4.  Surviving Auschwitz: Children of Shoah

As you and your faculty plan for winter semester '09, please share with your faculty and staff the following information: Tova Friedman, one of the women featured in WGVU's documentary, Surviving Auschwitz: Children of the Shoah, will be visiting Grand Valley January 26 through January 29, 2009.


There will be three public showings of the 90 minute documentary for students, faculty, etc. Below are the dates, times and venues:

Tuesday, January 27 6 PM Cook-Dewitt Center, Allendale

Wednesday, January 28 1:30 PM Cook-Dewitt Center

Thursday, January 29 6 PM Loosemore Auditorium, Pew Campus


Immediately following the film Ms. Friedman will address the audiences and there will be an opportunity for the audience to interact with her.


We specifically chose January 2009 for Ms. Friedman's visit as it marks the 64th anniversary of the liberation of Auschwitz by the Russian army. January 27 is International Holocaust Remembrance Day.


We hope that many at Grand Valley and from the community at large will join us for these special events.


Lest we forget.


Bonnie Marshall, Affiliate Professor, Liberal Studies

Michael Walenta, General Manager, WGVU


5.  W09 Unit Head List (attachment)


6.  New Support for Student Travel- message from Robert Smart

The Student Senate, in collaboration with the Provost, has established a fund to support student travel to conferences. Beginning in January, undergraduate and graduate students will be able to apply for travel grants through a website now being established. We expect to have $20,000 available for Winter and Spring Summer semesters. Grants will be approved by a committee of faculty and students and administered by Integrative Learning Program in COIS.



7. CLAS Important Dates

Important Dates



Dec. 8-12

Final Exam Week


Dec. 16

Final Grades Due from faculty


Dec. 24-Jan. 1

Offices Closed


Jan. 2

Offices Open


Jan. 5

Final Round Schedule due

B-4-232 MAK, Pam Kellogg

Jan. 5

Classes Begin


Jan. 5

Winter personnel documents due to departments


Jan. 7

UH Meeting

2215/2216 KC, 3:00-5:00

Jan. 21

UH Meeting

2215/2216 KC, 3:00-5:00

Jan. 22

CLAS Research Colloquium

308 PAD, 2:30-5:00

Jan. 23

Student Summer Scholars applications due


Jan. 26

Student Scholarship Day application opens


Page last modified October 27, 2010