Unit Head and Faculty Weekly Mailing 8-5-14

Fall breather image


For Faculty and Staff


1. Grade Submission SP/SU 2014 - Mary Schutten


2. EAB Student Success Collaborative Training - From the Provost Office


3. Dean's Office staff changes - Fred


4. Undergraduate Research Fair 2014 - From Susan Mendoza


5. Humanities/Social Sciences Fellowship Opportunities



For Unit Heads


6.  CLAS Important Dates



For Faculty and Staff


1. Grade Submission SP/SU 2014 - Mary Schutten

In order to support the GVSU student success model, please consider this both a review of procedure and a request for timely grade submission.

The online grade submission process has a hard deadline of noon on Monday, August 11.

  • SP/SU grades are due on Mondays which is a different pattern than found in Fall and Winter (Tuesday).
  • F grades require a date of last academic activity (LDAA), if LDAA is not supplied, the grades for the entire course will be lost from the system when the submit button is activated.
  • Students who have blanks on their grade report will find an NR (not recorded) and faculty will need to fill out change of grade forms for each of these students.

The non-entry of grades will be very detrimental to students who may lose their academic standing, possibly resulting in their Fall 2014 classes being dropped and/or impact on financial aid.  By the time the grade is changed and they are once again in good standing, there may not be any seats in the classes.


2. EAB Student Success Collaborative Training - From the Provost Office

As we continue with various phases to implement the Education Advisory Board Student Success Collaborative Platform as a tool for advising students within Colleges and Units, please note the upcoming opportunities for you and your staff/faculty to attend user trainings.  GVSU will collaborate with EAB to hold another GVSU Onsite Training.  Please note the information below and encourage staff and faculty to "save the dates" and participate to ensure that your College/Unit is represented.   Please share this information with your staff/faculty.

GVSU Onsite Student Success Collaborative Platform Training Sessions:  Please "save the dates" to ensure there is representation from your College/Units.   A detailed agenda for these trainings will be sent to you soon. These trainings will be held on the Allendale Campus.

September 29, 11:45- 5:00PM, We will hold a GVSU Networking Lunch and EAB Onsite Training for staff/faculty/administrators in all Colleges/Units that are already at various phases of implementing the EAB SSC platform.  Folks that have had some previous training are invited to attend to learn about the latest enhancements and in particular to set clear goals for implementation in AY 2014-2015.


September 30, 8:30-11:30AM, We will hold an EAB Onsite New Users Training, As staff, faculty and administrators of the non-pilot Colleges/Units begin the implementation of the EAB Student Success Collaborative Platform, these sessions will introduce new users to the fundamental functions of the SSC Platform and provide initial training to use the Platform as you advise students regarding major and career exploration.

Please contact Nancy Giardina if you have questions. 


3. Dean's office staff changes - Fred

We have completed our search for the C2 position in our office, and I am pleased to announce that Cindy Driesenga has accepted the position. We look forward to working with her. Her start date is August 18th. 


4. Undergraduate Research Fair 2014 - From Susan Mendoza


As you prepare for the Fall, I wanted to remind you about the sixth annual Undergraduate Research Fair (URF) on October 7, 2014 from 5-7PM in the Grand River Room, KC.  This event provides an opportunity for students to learning more about research and scholarship opportunities on campus, as well as meet and network with faculty who actively research with students.  Each year, the fair has been growing substantially in both department and student participation.

Please add this date to your department or college calendar.  A formal invitation will be coming in August inviting your departments to participate in the fair.  We look forward to working with you this academic year.


5. Humanities/Social Sciences Fellowship Opportunities

The American Council of Learned Societies (ACLS) is pleased to announce that the 2014-15 ACLS fellowship competitions are now open. ACLS offers fellowship programs that promote the full spectrum of humanities and humanistic social sciences research and support scholars at the advanced graduate student level through all stages of the academic career. Comprehensive information and eligibility criteria for all programs can be found at

Application deadlines vary by program:

September 24, 2014
ACLS Fellowships (the central program) ACLS Collaborative Research Fellowships ACLS Digital Innovation Fellowships Charles A. Ryskamp Research Fellowships Frederick Burkhardt Residential Fellowships for Recently Tenured Scholars

October 1, 2014
Luce/ACLS Predissertation-Summer Travel Grants in China Studies Luce/ACLS Postdoctoral Fellowships in China Studies Luce/ACLS Collaborative Reading-Workshop Grants in China Studies Comparative Perspectives on Chinese Culture and Society (grants for planning meetings, workshops, and conferences)

October 22, 2014
Luce/ACLS Dissertation Fellowships in American Art Mellon/ACLS Dissertation Completion Fellowships The Robert H. N. Ho Family Foundation Dissertation Fellowships in Buddhist Studies The Robert H. N. Ho Family Foundation Postdoctoral Fellowships in Buddhist Studies The Robert H. N. Ho Family Foundation Collaborative Research Fellowships in Buddhist Studies

November 1, 2014
African Humanities Program

January 14, 2015
The Robert H. N. Ho Family Foundation Visiting Professorships in Buddhist Studies

March 2015 (date TBA)
ACLS Public Fellows

The American Council of Learned Societies is the leading private institution supporting scholars in the humanities. In the 2013-14 competition year, ACLS awarded over $15 million to nearly 300 scholars worldwide. Recent fellows' profiles and research abstracts are available at The 2014-15 season promises to be equally successful!

Matthew Goldfeder, Director of Fellowship Programs
American Council of Learned Societies,



For Unit Heads


6.   CLAS Important Dates


  Important   Dates Event Location
Aug. 4-5 Final Exams   Aug. 6 Regular faculty on payroll   Aug. 11 Grades due from faculty before noon -second 6 weeks and 12 weeks Banner and Blackboard close at this time  
    Aug. 13 & 14  New Faculty Orientation  Wednesday; 8am to 4:30pm AM - Kirkhof Center; PM - Mary Idema Pew Learning and information Center  Thursday, 8am to 3pm Pew Grand Rapids Campus, DeVos Center    Aug. 13 CLAS New Faculty Social By invitation only Aug. 19 Unit Head Retreat 3000 James H Zumberge Hall Aug. 19 University Faculty and Staff Picnic Great Lakes Plaza; 5:00pm Aug. 20 Faculty Teaching and Learning Center Conference  
Aug. 21 CLAS Faculty and Staff Meeting  PAC
Aug. 22 Convocation  
Aug. 25 Fall Classes Begin   Aug. 25 Fall Personnel materials are due to units   Sept. 1 Sabbatical proposals due online  
Sept. 1-2 Labor Day Recess; Sept. 2 no classes but offices are open   Sept. 10 Unit Head meeting 2215/2216 KC, 3:00-5:00pm Sept. 12 Ad  materials for search lines starting Fall 2015 are due.   Sept. 15 Sabbatical proposals due to CLAS Dean's Office 
Sept. 19 Faculty Research Colloquium 308 PAD
Sept. 24 Unit Head meeting 2215/2216 KC, 3:00-5:00pm Oct. 1 FTLC and CSCE Award Nominations due to CLAS Dean's Office Tracy McLenithan Oct. 6 Tentative: Online ANNUAL SCHEDULE available - an email notice will be sent   Oct. 6-11 Mid-Term Exams   Oct. 7 Undergraduate Research Fair 5:00 - 7:00pm, Grand River Room, KC Oct. 8 Unit Head meeting 2215/2216 KC, 3:00-5:00pm Oct. 10 & 11 Great Lakes History Conference  
Oct. 11 CLAS Mindgating at Homecoming  
Oct. 14 Mid-term grades due before noon Banner and Blackboard close at this time  
Oct. 15 2013 Facilities Requests Form Due Facilities Request Form
Oct. 17 Faculty Research Colloquium 308 PAD
Oct. 18-19 Fall Breather     
Oct. 20 Online ANNUAL SCHEDULE due; deadline is 5:00pm   Oct. 24 Units submit promotion materials to Dean's Office   Oct. 24 Drop Deadline - grade W   Oct. 25 Winter 2015 textbook orders due to UBS  






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