Unit Head and Faculty Weekly Mailing 5-7-13
For Unit Heads
1. Campus Update (attachment)
Pedestrian Traffic Plan
The pedestrian traffic walking plan for the routing around the construction zone in Lot F and Campus Drive is attached. The site perimeter is still being set up this week and should be finished by Friday including the temporary walk from Campus Drive to the entrance at the FH. Interior signage is being made to help pedestrians understand where a door will lead them upon their exit. These signs will also be posted at key exit locations. Please post the attachment in your department and thank you for your help in getting this out to students/staff/faculty. If you have any questions or concerns please call 331-3000.
As you may have heard, the Provost's Office, along with other Senior Management Team (SMT) members housed in Zumberge (JHZ), will temporarily move to the DeVos Center for approximately one year! We thought it would be helpful for you to have information about our temporary location.
On Tuesday, May 14, the JHZ Provost's Office staff will move to the 5th floor of DeVos. Beginning that day, you should direct all mail to us at 520C DEV. Deliveries to JHZ after Monday, May 13 are not possible. We will remain at DeVos until the remodel of JHZ is complete in May 2014.
In addition to the current Academic Affairs offices in AuSable Hall, Provost Davis and other SMT members will have perch office space in Seidman House. We will continue to schedule meetings on the Allendale campus as the calendar permits.
The Provost Office staff currently housed in AuSable Hall will remain in their current space throughout this year. We have, however, made some changes in the location of support personnel. Below is information about the office location, phone numbers, and support staff for each Provost Office member.
Provost Gayle Davis 520C DEV 1-2400 Mary Albrecht Maria Cimitile 520C DEV 1-2400 Linda Stratton Joe Godwin 520C DEV 1-2400 Linda Stratton Jon Jellema 520C DEV 1-2400 Linda Stratton Mary Albrecht 520C DEV 1-2196 Linda Stratton 520C DEV 1-2181 AuSable Hall
Nancy Giardina 2172 ASH 1-2400 Kim Saindon Julie Guevara 2172 ASH 1-2400 Kim Saindon Kim Saindon 2172 ASH 1-2176 *normal work hours 9:00-3:30 Lisa Surman-Haight 1147 ASH 1-2172
3. Course Use of D. J. Angus and W. G. Jackson (attachment)
It is again time to reserve the research vessels D. J. Angus and W. G. Jackson for use during the 2014 season (through Fall Semester, 2014). A few details that you might wish to keep in mind are attached.
The CLAS Curriculum Committee has concluded its work for the Winter 2013 semester and does not convene during the Spring/Summer semesters. UCC has also concluded its work. New proposals entered into the system over the summer will be reviewed beginning Fall 2013. Proposal resubmissions will be reviewed by the CCC chair during the Sp/Su. Judith Corr is the current chair. Fast track proposals (e.g. prerequisite reduction) are processed throughout the academic year.
5. Reminder: Presidential Honor Roll Report Request-- from the Office of the Provost ( attachment )
As you know we have requested submissions of information for the 2012-2013 President's Higher Education Community Service Honor Roll over the past few months. Perhaps the end of the semester busy-ness prevented you from submitting information on the many wonder opportunities provided to your students. We ask that you do your best to provide as accurate information as possible. Each unit head was provided a master sheet of what was reported for your unit in last year's report, so you could ask to update that sheet rather than this form. We have a target date of May 15 to complete data gathering.
Thank you for all you do for our students.
Attached please find a spreadsheet ( attachment) for your use.
The definitions we are using to categorize the information needed are the following:
Below is a brief example. Please note that if you do not know the exact number of hours per student or faculty, you can estimate.
Acad. Service Course
# of Students
# of Hours per Student
Total # Hours for all students
# of faculty
# of Hours per faculty
XXX320 (02) 15 5 75 1 3 XXX340 (multiple sections) 100 20 2000 3 25 Co-curricular Activities # of Students # of Hours per Student Total # Hours for all students
Bikes for Kids 25 4 100 1 5
Both categories of Academic and Co-curricular includes both direct and indirect services, but you need not report on each (e.g. direct service may be providing food for the needy, while indirect may be assessing community nutrition needs). (The distinction is merely to remind you of the different types of service that you might include.) Please respond to Mary Schutten by May 15, 2013.
For Unit Heads
We have made our final request to faculty to submit their individual data for the PHR, see item #4. We had sent you a summary sheet of activity for the entire unit from the previous report. Please review and return your Presidential Honor Roll unit summary data sheets with any edits to Courtney Sherwood or Mary Schutten by May 15, 2013. Thank you for your assistance in this process.
May 15 Presidential Honor Roll data sheets due To Courtney Sherwood May 27 Memorial Day Recess - office closed June 17 Classes End 1st 6 weeks June 18-19 Final Exams June 19 CLAS on the Green Scholarship benefit golf outing
June 24 Grades due 1st 6 week classes before noon Banner and Blackboard close at this time June 24 Classes begin 2nd 6 weeks July 4 Independence Day Recess - offices closed Aug.2 Classes end 2nd 6 weeks and 12 weeks Aug. 5-6 Final Exams Aug. 12 Grades due 2nd 6 weeks and 12 weeks before noon Banner and Blackboard close at this time Aug. 14 & 15 New Faculty Orientation Aug. 20 Unit Head Retreat TBA Aug. 21 FTLC Conference 8:30am - 3:00pm; Eberhard Conference Center
Aug. 22 CLAS Faculty and Staff Meeting TBA Aug. 23 Convocation 11am; Field House
Aug. 26 Fall 2013 Classes Begin