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Unit Head and Faculty Weekly Mailing 3-26-13

 

For Faculty

1. FERPA questions for faculty- Letters of Recommendation

2. 2nd annual CLAS on the Green

3. Office Depot

4. From the Records Office: Updated Auditor Alphabet Distribution

 

For Unit Heads

5. CLAS Important Dates

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For Faculty

1. FERPA questions for faculty- Letters of Recommendation (attachment)

How does FERPA affect letters of recommendation?

Writing a letter of recommendation may require express, written permission from the student to allow you 1) to access the student's educational records and 2) to disclose confidential information about the student to a third party. A faculty member may access a student's educational records without the student's express written permission only if specific job duties, such as the duties of an academic advisor, require access to those records. However, a faculty member, or any other appropriate University official, may not disclose confidential information from a student's educational records to a third party without express, written permission from the student.

University counsel has updated the FERPA Release for Reference Request in an effort to reduce the need for constant form submissions by students. Specifically, a single form can be completed  for several instances of recommendations for that student. Attached is the updated form for student's use. 

Please take special note of the statement at the bottom of this form that outlines the need for recommenders to keep an electronic file of the form and associated letters.  For security, we recommend that the statement and recommendations should be stored on the N or L drives rather than on laptops or unencrypted USB sticks.

 

2. 2nd annual CLAS on the Green

Registration is open for the CLAS on the Green golf outing on June 19.  Big fun, cool prizes, and all proceeds benefit the CLAS Scholarship Fund.  Online registration and information webpage: http://gvsu.edu/clas/clas-on-the-green-382.htm GVNow article: http://www.gvsu.edu/gvnow/index.htm?articleId=871C40B2-ABF2-83A5-0F499B550F097BF5

 

3. Office Depot

The Accounting Office informs us that the arrangement with Office Depot is meant to be a convenience for GVSU offices and not intended to prohibit purchase of office supplies that may be available at a better price at other brick-and-mortar stores or online locations.

 

4. From the Records Office: Updated Auditor Alphabet Distribution

Below is the current distribution:

A  Erin Skidmore  skidmore@gvsu.edu

B  Angela Christensen and Brenda Engelsman christea@gvsu.edu engelsmb@gvsu.edu

C-D  Kristen DePree  depreekr@gvsu.edu

F-G  Judy Conroy  conroyj@gvsu.edu

H-I  Tracie Samdal  samdalt@gvsu.edu

K-L  Janice Ponstein ponstjan@gvsu.edu

M-N  Tracy London  londont@gvsu.edu

P, R  Kristin Kuczera  kuczerkr@gvsu.edu

S  Sue Peterson  petersus@gvsu.edu

T-V Erin Skidmore  skidmore@gvsu.edu                               

W-Z  Heather Noah  noahh@gvsu.edu

E, J  Shaelyn Baas baassh@gvsu.edu

O, Q  Stephanie Holm holms@gvsu.edu

 

 

For Unit Heads

5. CLAS Important Dates

 

Important Dates Event Location
Mar. 26 Spring/Summer draft contracts due to Dean's Office Cindy Laug Mar. 27 Unit Head Meeting 2215/2216 KC, 3:00-5:00pm Mar. 27 Inclusion Advocates Orientation (first step in the process of becoming an Inclusion Advocate) www.gvsu.edu/seminars under Inclusion & Equity 9:00am - 11:00am; 230 BIK
Mar. 29 Catalog Copy Due to Records Laura Galbavi or Sherril Soman Mar. 30 Nomination Form for Promotion to Full Professor due CLAS Dean's Office; B-4-232 MAK Apr. 1 Affiliate Faculty Reviews due To Cindy Laug Apr. 3 CLAS Sabbatical Showcase and Spring Celebration Showcase: 11:00 am-12:00 pm Spring Celebration (Awards, Dean's address, lunch): 12:00 pm - 1:00 pm Showcase: 1:00 pm - 2:00 pm
Apr. 8 Annual Award Celebration EC, 5:30pm Apr. 10 18th Annual Student Scholarship Day  
Apr. 11 CLAS Sabbatical Forum 3:30-5:00pm; 308 PAD
Apr. 12 2012-2013 Fiscal Year-End Projections due Pat Haynes Apr. 17 Unit Head Meeting 2215/2216 KC; 3:00-5:00pm Apr. 22 Banner Opens for Final Grading   Apr. 22-26 Final Exam Week Final exam schedule
Apr. 27 Commencement 3:00pm; Commencement
Apr. 30 Final Grades due before noon  
May 1 Unit Head Meeting 2215/2216 KC; 3:00-5:00pm May 2 Traverse City Commencement 6:00pm; Traverse City Commencement