College of Liberal Arts and Sciences

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Unit Head and Faculty Weekly Mailing 3-26-13


For Faculty

1. FERPA questions for faculty- Letters of Recommendation

2. 2nd annual CLAS on the Green

3. Office Depot

4. From the Records Office: Updated Auditor Alphabet Distribution


For Unit Heads

5. CLAS Important Dates


For Faculty

1. FERPA questions for faculty- Letters of Recommendation (attachment)

How does FERPA affect letters of recommendation?

Writing a letter of recommendation may require express, written permission from the student to allow you 1) to access the student's educational records and 2) to disclose confidential information about the student to a third party. A faculty member may access a student's educational records without the student's express written permission only if specific job duties, such as the duties of an academic advisor, require access to those records. However, a faculty member, or any other appropriate University official, may not disclose confidential information from a student's educational records to a third party without express, written permission from the student.

University counsel has updated the FERPA Release for Reference Request in an effort to reduce the need for constant form submissions by students. Specifically, a single form can be completed  for several instances of recommendations for that student. Attached is the updated form for student’s use. 

Please take special note of the statement at the bottom of this form that outlines the need for recommenders to keep an electronic file of the form and associated letters.  For security, we recommend that the statement and recommendations should be stored on the N or L drives rather than on laptops or unencrypted USB sticks.


2. 2nd annual CLAS on the Green

Registration is open for the CLAS on the Green golf outing on June 19.  Big fun, cool prizes, and all proceeds benefit the CLAS Scholarship Fund.  Online registration and information webpage: http://gvsu.edu/clas/clas-on-the-green-382.htm GVNow article: http://www.gvsu.edu/gvnow/index.htm?articleId=871C40B2-ABF2-83A5-0F499B550F097BF5


3. Office Depot

The Accounting Office informs us that the arrangement with Office Depot is meant to be a convenience for GVSU offices and not intended to prohibit purchase of office supplies that may be available at a better price at other brick-and-mortar stores or online locations.


4. From the Records Office: Updated Auditor Alphabet Distribution

Below is the current distribution:

A  Erin Skidmore  skidmore@gvsu.edu

B  Angela Christensen and Brenda Engelsman christea@gvsu.edu engelsmb@gvsu.edu

C-D  Kristen DePree  depreekr@gvsu.edu

F-G  Judy Conroy  conroyj@gvsu.edu

H-I  Tracie Samdal  samdalt@gvsu.edu

K-L  Janice Ponstein ponstjan@gvsu.edu

M-N  Tracy London  londont@gvsu.edu

P, R  Kristin Kuczera  kuczerkr@gvsu.edu

S  Sue Peterson  petersus@gvsu.edu

T-V Erin Skidmore  skidmore@gvsu.edu                               

W-Z  Heather Noah  noahh@gvsu.edu

E, J  Shaelyn Baas baassh@gvsu.edu

O, Q  Stephanie Holm holms@gvsu.edu



For Unit Heads

5. CLAS Important Dates


Important Dates



Mar. 26

Spring/Summer draft contracts due to Dean’s Office

Cindy Laug

Mar. 27

Unit Head Meeting

2215/2216 KC, 3:00-5:00pm

Mar. 27

Inclusion Advocates Orientation (first step in the process of becoming an Inclusion Advocate)

www.gvsu.edu/seminars under Inclusion & Equity

9:00am – 11:00am; 230 BIK

Mar. 29

Catalog Copy Due to Records

Laura Galbavi or Sherril Soman

Mar. 30

Nomination Form for Promotion to Full Professor due

CLAS Dean’s Office; B-4-232 MAK

Apr. 1

Affiliate Faculty Reviews due

To Cindy Laug

Apr. 3

CLAS Sabbatical Showcase and Spring Celebration

Showcase: 11:00 am–12:00 pm

Spring Celebration (Awards, Dean’s address, lunch): 12:00 pm – 1:00 pm

Showcase: 1:00 pm – 2:00 pm

Apr. 8

Annual Award Celebration

EC, 5:30pm

Apr. 10

18th Annual Student Scholarship Day


Apr. 11

CLAS Sabbatical Forum

3:30-5:00pm; 308 PAD

Apr. 12

2012-2013 Fiscal Year-End Projections due

Pat Haynes

Apr. 17

Unit Head Meeting

2215/2216 KC; 3:00-5:00pm

Apr. 22

Banner Opens for Final Grading


Apr. 22-26

Final Exam Week

Final exam schedule

Apr. 27


3:00pm; Commencement

Apr. 30

Final Grades due before noon


May 1

Unit Head Meeting

2215/2216 KC; 3:00-5:00pm

May 2

Traverse City Commencement


Traverse City Commencement





Page last modified April 14, 2016