Unit Head and Faculty Weekly Mailing 3-12-13


For Faculty


1. The General Education Program

2. CLAS Outstanding Service Awards due

3. FAQ for Cross Listing Courses

4. Presidential Honor Roll Report Request- from the Office of the Provost

5. Policy on the Establishment and Revision of AP Scores

6. Rules for membership in FPPC

7. Conference on the Americas 2013


For Unit Heads

8. CLAS Unit Head Meeting canceled

9. CLAS Important Dates



For Faculty

1. The General Education Program

The General Education Committee would like to make you aware of changes that will affect students graduating after April 2013.  The letter sent to all students has been reproduced on green paper stapled to a bright pink quick guide for 2013-2014.   Please watch for this important item in your campus mail.


2. CLAS Outstanding Service Awards due

The CLAS Outstanding Service Award materials are due to the CLAS Dean's Office by Friday, March 15.  Please forward materials to Tracy McLenithan, B-4-232 MAK or

The CLAS Outstanding Service Awards include:

  • CLAS Lifetime Faculty Service Award
  • CLAS Annual Faculty Service Award
  • CLAS Administrative and Professional Service Award


3. FAQ for Cross Listing Courses (attachment)

Cross listing courses is a useful tool to faculty and the administration. It is an easy way for the university to become more efficient in filling seats and sharing faculty; it also becomes a mechanism for units to collaborate toward common programmatic and pedagogical goals. Cross listing permits a course to have two (or more) program designations (e.g., PSY and CHM). Since CLAS and Brooks College collaborate on many of these initiatives, the attached FAQ was developed to provide useful information about this process. Please review it, share it, and feel free to contact Associate Dean Schutten for further clarification.


4. Presidential Honor Roll Report Request-- from the Office of the Provost (attachment)

We are gathering information for the 2012-2013 President's Higher Education Community Service Honor Roll.  GVSU was the recipient of the award in 2011 and we hope to continue receiving this prestigious award in the future. We ask that you do your best to collect as accurate information as possible.

Attached please find a spreadsheet ( attachment) for your use.

The definitions we are using to categorize the information needed are the following:

  1. Academic service-learning (service that is integrated with academic course content and may include research, fieldwork, internships etc.);
  2. Co-curricular service-learning (not part of an academic course, but utilizing service-learning elements).

Below is a brief example. Please note that if you do not know the exact number of hours per student or faculty, you can estimate.


Acad. Service Course # of Students # of Hours per Student Total # Hours for all students # of faculty # of Hours per faculty
XXX320 (1 sect) 15 5 75     XXX340 (multiple sections) 100 20 2000     Co-curricular Activities # of Students # of Hours per Student Total # Hours for all students    
Bikes for Kids 25 4 100    


Both categories of Academic and Co-curricular  includes both direct and indirect services, but you need not report out on each (e.g. direct service may be providing food for the needy, while indirect may be assessing community nutrition needs). (The distinction is merely to remind you of the different types of service that you might include.) Please respond to Mary Schutten by May 1, 2013.


5. Policy on the Establishment and Revision of AP Scores (attachment)

Please see the attached memo from Provost Davis on the approved changes of the policy on the establishment and revision of AP Scores.


6. Rules for membership in FPPC

The Executive Committee to the Senate (ECS) took up a discussion of the eligibility rules for faculty who wish to serve on the Faculty Personnel Policies Committee (FPPC). In light of this discussion, we discovered that there is lore on campus that in order to serve on FPPC one must have previously served on a college level personnel committee. While not all colleges subscribe to this lore, this misconception appears to be quite prevalent (and I will admit, I had it too.) There are no specifications that everyone on FPPC should have this qualification in the Faculty Handbook language defining membership rules for FPPC is below. In fact, there is language specifying that if no one FPPC has such a background, then its Chair should appoint one member who does in consultation with ECS.

Since we are at a time when faculty elections are taking place, and although we are enjoying spring break, I felt it imperative to bring this to your attention ASAP because I heard from many faculty that they would have run for the FPPC if they had served on a college personnel committee before. Especially for CLAS there are two openings on FPPC with only one candidate running.

If you feel someone else should receive this message please either forward it to them or let me know, and I will.

Thanks for your immediate attention.

Figen Mekik

Professor of Geology and Chair, University Academic Senate 2011-2013


7. Conference on the Americas 2013 

"Places, Bodies and Practices", March 15 & 16, 2013

Workshops and Lectures



Prof. Ana Rosas Mantecón (Universidad Autónoma Metropolitana)

Workshop: "Research for Democratizacion? Encounters and Mis-encounters of Universities and Cultural Policies"

9:00-11:00 am, Eberhard Center, RM EC 215


Prof. Ana Rosas Mantecón (Universidad Autónoma Metropolitana)

Lecture: "Social Body and Social Inclusion: Cultural Practices for Restricted Citizens"

9:30-11:00 am, Eberhard Center, RM EC 215


Prof. Saskia Sassen (Columbia University)

Workshop: "Global Cities: Today's Frontier Zones"

1:00-3:00 pm, Room to be confirmed at Information desk (Eberhardt Center)


Lecture: "Immigrants and Citizens in a Global City"

4:00-6:00 pm. Eberhard Center, RM EC 215


More information: Prof. Moret, Tel.: 331-2286


For Unit Heads

8.  CLAS Unit Head Meeting canceled.

Reminder: CLAS Unit Head Meeting on Wednesday, March 13 is canceled. 


9. CLAS Important Dates


Important Dates Event Location
Mar. 12 UH Summary of Peer Recommendations due *Requesting earlier, if possible Gary Stark Mar. 12 Celebrating Women Awards 3:00pm; Grand River Room, KC Mar. 13 Unit Head Meeting - Canceled  
Mar. 14 CLAS Election Ballot Closes at 5pm  
Mar. 15 CLAS Service Award packets due from unit head to Dean's Office Tracy McLenithan
Mar. 15 S/S13 Staffing Plans due Cindy Laug Mar 15 AP Award Nominations due
Mar. 21 CLAS Faculty Research Colloquium 2:30-5:00pm; 308 PAD Mar. 22 Year-end Equipment Requests due Pat Haynes (
Mar. 25 Spring/Summer draft contract to UH B-4-232 MAK Mar. 26 Spring/Summer draft contracts to Dean's Office Cindy Laug Mar. 27 Unit Head Meeting 2215/2216 KC, 3:00-5:00pm Mar. 27 Inclusion Advocates Orientation (first step in the process of becoming an Inclusion Advocate) under Inclusion & Equity 9:00am - 11:00am; 230 BIK
Mar. 29 Catalog Copy Due to Records Laura Galbavi or Sherril Soman Mar. 30 Nomination form for Promotion to Full Professor  due CLAS Dean's Office; B-4-232 MAK Apr. 1 Affiliate Faculty Reviews due To Cindy Laug Apr. 3 CLAS Sabbatical Showcase and Spring Celebration Showcase: 11:00 am-12:00 pm Spring Celebration (Awards, Dean's address, lunch): 12:00 pm - 1:00 pm Showcase: 1:00 pm - 2:00 pm
Apr. 10 18th Annual Student Scholarship Day   Apr. 12 2012-2013 Fiscal Year-End Projections due Pat Haynes Apr. 17 Unit Head Meeting 2215/2216 KC; 3:00-5:00pm Apr. 22 Banner Opens for Final Grading   Apr. 22-26 Final Exam Week   Apr. 27 Commencement   Apr. 30 Final Grades due before noon   May 1 Unit Head Meeting 2215/2216 KC; 3:00-5:00pm May 2 Traverse City Commencement  


Page last modified April 14, 2016