Quick links to topics

Admissions events

• scholarship interview dates, contact Gary Stark
• Admissions requirements

Assessment

• CLAS Assessment and Straegic Planning page 
• GVSU Assessment page

Awards

•  Niemeyer Awards (Faculty, Undergraduate and Graduate) 
• CLAS Outstanding Service Awards  (Dean's Office; feel free to make recommendations before March)
• Pew teaching with technology
• CASE U.S. President of the Year Award 
• Professor of the Year Award sponsored by the Academic Officers of Michigan's public universities (Dean's office submits materials to the Provost's office in January)

Booking Conference Rooms

• 308 PAD, Keesha Hardiman, 1-3041
• B-4-243 MAK, Paula Wicklund, 1-2296
• Kirkhof Center and Cook deWitt, contact Event Services

Budgeting

• See Pat  Haynes regarding CSSM and Pam Kellogg for Adjunct/overload
• Budget Requests 2009-2010  
  • Worksheet   (may take a minute to download) 
  • Memo/instructions
• Budget Briefing document by Pat Haynes
• Budget Calendar for Unit Heads

Calendars

• Fall 2009 CLAS calendar
• Class schedules and academic calendars
• Budget Calendar for Unit Heads
• UH annual calendar of deadlines and events

CLAS Academic Advising Center  (C-1-140 MAK)

• • ph1-8585
  • www.gvsu.edu/clasadvising 
  • e-mail clasadvising@gvsu.edu

CLAS Acts faculty e-newsletter

• archive
• contact: Monica Johnstone 1-8125

CLAS Dean's Office, B-4-232 MAK, 1-2495 (see also Dean's Office)

CLAS Database

• for database and demongraphic information contact Heidi Nicholson, 1-3181
• Directory of CLAS Offices including coordinators

Commencement

• commencement website 
• Need regalia?  It can be ordered through the University Bookstore.

Complaints & grievances

•  Faculty Handbook (see page 84)
•  Faculty Grievance Committee (non-UAS)
• Associate Dean to consult regarding student complaints (AD Mary Schutten from May 2009).  Call 1-2495
• Public Safety related

Curriculum Process

•  CLAS Curriculum Committee  contact Paula Wicklund in the CLAS Dean's Office (ph 1-2495)
• University Curriculm Committee (UAS)
• Curriculum Development System (make proposals on this curriculum development website)

Dean's Office

• who does what?
• Organizational Chart of the CLAS College Office
• pictures & bio sketches
• Archive of speeches by the Dean  
• borrow the Popcorn Machine, contact Monica Johnstone, 1-2495 

Departmental Website

•  Resource:  Dir. of CLAS Communications, Monica Johnstone (ph 1-2495)
• GVSU Web Team, Institutional Marketing (ph 1-2525)
• Get training on the GVSU Content Management System (CMS 3); contact the GVSU Web Team 
• Links to CLAS Departmental Web sites

Digital Studio

• The Digital Studio is available for faculty/staff and students to have media digitized.   Computing and Technology Support is staffing a Digital Studio. It is equipped with high-end technology and the latest software titles. The digital studio seeks to promote the creation of virtual learning experiences through providing consulting services, project development, and technology exploration. D-2-329 Mackinac website
  
  

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Distinguished Alumni-in-Residence

• dates, online form and pictures

Emergency procedures

• tornado
• emergency closing proceedures
• Sign up to receive warnings
• Executive summary of crisis management plan

Facilities

•  CLAS Associate Dean with responsibility for facilities planning, Jann Joseph (ph 1-2495)
• CLAS Guideines for facilities
• Facilities request form 
• Faculty Facilities Planning Committee (UAS)
• Keys: The process for requesting keys from Faciltiies Services in now online. Directions are posted on the department’s Web site, www.gvsu.edu/facilitiesservices, and click on “Submit Key Request.”  Staff members are no longer required to provide a key code, only the room number and building. Keys for a desk or file cabinet will require a specific lock number.
  

Faculty Handbook

• GVSU Faculty Handbook online

Governance

•  CLAS Web page on Governance and Elections
• GVSU Web page on Governance 
• See also Blackboard for governance materials
• Request a report listing those in your department currently on CLAS, UAS and nonUAS committees

FERPA

• Permission to Release
• FERPA Dos and Don'ts

Graduate Programs

• Dean Priscilla Kimboko (Dean of Graduate Studies and Grants Administration)  kimbokop@gvsu.edu   336C DeVos Center ph 1-7105
• Biology 
• Professional Science Masters 
• Masters of Communication
• English
• Biomedical Science
• Graduate Student Guidebook

Grants and Research Resouces

• Center for Scholarly & Creative Excellence, contact Bob Smart , 101 LOH, ph 1-8160
• Grants Development and Administration , contact Christine Chamberlain, Director of Grants Development and Administration
  chambech@gvsu.edu 
• Faculty Research & Development Center
• CLAS  financial accounting related to grants, Assistant Dean Pat Haynes, B-4-232 MAK, ph 1-2495 
• Promotion of newly received grants, Monica Johnstone (CLAS); News & Information Services science related  humanities or social sciences or arts related
  

Hiring/Faculty Searches

• CLAS Search Request Form 
• Diversity Resources Office
• Human Resources Hiring Supervisor Resources
• Affirmative Action Web page 
• Inclusion & Equity Division
• IT info for new faculty and staff
• Contact regarding new positions, AD Gary Stark, 1-2495
• Contact regarding proceedure, Pam Kellogg
• computer for a new hire, AD Jann Joseph
• position numbers assigned for each  approved faculty line; the dollar amount that is in those lines (salary available); status of the searches;  request to interview; selection approval notification and contract offers --contact Pam Kellogg.
• online search process, contact Sue Lindrup in HRO

Human Subjects 

• Human Research Review Committee 
• Research Integrity Information
  

Inclusion resources

• Lesbian, Gay, Bisexual and Transgender (LGBT) Resource Center 
• Women's Center
• Office of Multicultural Affairs
• Office of Inclusion & Equity
• Veterans

IT

•  Address a computer problem

  Computing & Technology Support Helpdesk
  

  Phone: 616 331-2101           Email: helpdesk@gvsu.edu
  Phone or Walk In Hours
  Monday - Thursday		7:30am - 7:30pm
  Friday		7:30am - 5:30pm
  Semester break hours
  Monday - Friday		7:30 am - 5:30 pm
  Phone support is available 24/7
  The Helpdesk provides assistance to Faculty, Staff and Students
  CTS Helpdesk Self Service http://cts.gvsu.edu

• IT training seminars 
• Upgrading existing computers
• IT info for new faculty and staff

Laboratories

• Director of Laboratory Operations, Aaron Perry, 218a Padnos
  (616) 331-3969  perryar@gvsu.edu
• safety website
• Lab safety specialist Jim Seufert 1-8628 
• other contacts
• Modern Language lab
• Computer labs

Mentoring

• New faculty orientation, contact AD Jann Joseph ph 1-2495
• CLAS Mentoring Recommendations to Units  
• Resources Useful for New Faculty
• New faculty social, contact AD Jann Joseph
  

Personnel Policies

• Human Resources Office
• Maternity leave
• Family and Medical leave policy
• Disability
  • Short term application
  • Workers' Compensation Injury Report

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Personnel Process

• Promotion & Tenure
• Emeritus status
• Flow chart of whole process
• Personnel related forms  

  • Adjunct Salary Guidelines       

  • Contract Renewal and Tenure Schedule

  • Credit Toward Tenure    
    

  •  = accessible by password, for Unit Heads only

Photos

• News & Information Services has professional photographers that may be available to be booked for your event.  Individual portraits can be taken for a small fee. 

Publicity

•  Promotion of news and up-coming events, Monica Johnstone (CLAS)
• News & Information Services science related  humanities or social sciences or arts related
• How do I get something on the Arts Calendar?  Mary Pirkola 
• Resources for promoting events
• Submit news to The Forum
  

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Quadrennial Report on the College of Liberal Arts and Sciences, 2004-2008 

• Pages Cover through 14     Pages 15-Back cover   (large files, PDF)

Record Keeping/information security

• policy on document retention
• Social Security Number security
• shreadding needs, contact Kip Smalligan

Recruitment

• information about West Michigan
• city guide to Grand Rapids
• schools in GR area
• compare home prices

Regional Math & Science Center, A-1-120 MAK, 1-2267

Registration

• Late Add procedures  (currently under review)

Research support

• Center for Scholarly and Creative Excellence, Dir. Robert Smart 101 LOH, (616) 331-3302

• GVSU Funding Resource Information 

• See also Grants

Responsibilities

• Faculty Personnel Policy document on Unit Head Responsibilities (from Provost's Office Web page)
• CLAS Deans' areas of responsibility 
• CLAS Org chart

Sabbaticals

• Faculty Handbook Section on Sabbaticals 
• FAQ About Sabbaticals 
• Sabbatical Form   
• Sabbatical Showcase  
• Memo to Unit Heads & Sabbatical Eligible Faculty
• Blackboard -- More information available here 
• Sabbatical Awards 2008-2009 
• Sabbatical Awards 2005-2006
  

Salary Evaluation

•   Unit Heads Summary (Salary Recommendation) 

Scheduling

• Course changes, contact Heidi Nicholson.  AD Gary Stark and Pam Kellogg have signature authority.
• New system training will be available for fall '09

Staffing

• deadlines
• spreadsheet for salaries
• limits of credit hours
  • adjunct
  • visiting
  • affiliate

Statistical Consulting Center, A-1-178 MAK, 1-3355

Strategic Planning Resources  

• Alliance for Nonprofit Management  
• Assessment  
• CLAS Strategic Plan and those of CLAS Units
  

Student

• Student Code
  • Complaints and Grievances (Article 4)
  • grade appeal (Appendix B of Code)
• Late Add procedures 
• GV in DC internship web site
  

Student records

• How to Declare a Major
• Registrar's forms page
• graduation audit procedure

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Support Staff

• COT evaluation
• Union contacts
• CLAS Staff Advisory Council to the Dean

Training needed by new Unit Heads

• Banner - Finance
• Banner - Permit overrides
• OnBase - Purchase requisition approvals
• Ultratime - COT biweekly hours
• Ultratime - Quarterly vacation approval
• Weave Online - Assessment reports

Travel & Expense

• forms & policies
• Signature authority, AD Gary Stark (over $1,000), Dean Antczak (over $10,000)
• Collection & processing, Keesha Hardiman, 1-3041 

Unit Head resources

•  Resources for Department Chairs (from the American Council on Education)   

•   Effective Agendas for Effective Meetings (a page of tips)   

•   Effective Meetings website 

• Ultratime        
  Banner  (self-serve)      
  IT Training &Workshops
  Faculty Handbook  
  AP and other Handbooks 
  University Bookstore Faculty Access
  GVSU Lab Safety Website
  Free Adobe Reader Download

  
  

Unit Head Evaluation Process

•  contact is Cindy Laug, 1-2266

Unit Head Mailings and other archives

• Unit Head Mailing Archive 
• CLAS Acts faculty e-newsletter archive
• Archive of speeches by the Dean  
  

University Policies