Residential Camps and Conferences

Group Supervision Expectations

As a supervisor for a youth group staying in the residence falls at Grand Valley State University, you have taken on several responsibilities. To ensure that all youth groups staying in our building have a pleasant visit, we ask the following of you:

You are responsible for the supervision and conduct of your group members at all times during your stay. In addition to any rules and regulations your specific camp or conference may have, we ask that Housing and Residence rules and regulations be enforced. (please see next page) Please note the expectation to keep noise to a minimum after 10:00pm. This includes outside of the residence halls as well as inside, because the noise can be disruptive to other camps and conference participants. Each hall has a lobby area inside where group members may visit without disturbing others. It is also important for you to communicate the rules and regulations to the members of your group, so they understand what is expected of them.

Supervisors must always be present in the hall when their group is back in the hall. To serve the above function, it is important for you to be available in the hall and accessible to your participants. This is especially crucial in the evening and throughout the night. If there is more than one supervisor with the group, you may want to take turns being available. There should be at least one supervisor for every 10 participants.

Alcohol: Due to the responsibility that a supervisor has for the safety, security, and conduct of the participants, we do not allow supervisors to consume and/or possess alcohol in the living centers at any time.

Smoking: Smoking is not allowed in any building on Grand Valley State University’s campus. If you are a smoker, we ask that you please step outside if you wish to smoke.

Emergency Situations: At times, we have medical emergencies with the camps and conference participants staying in the living centers. We ask that you be available and assist in making the decision to take a participant to the health care center on campus, to the hospital, etc.

In case of a fire alarm, we ask that you assist the conference staff by having your group evacuate the building as quickly as possible. Evacuation plans can be found on the back of each room door. The conference staff will announce when it is safe to re-enter the building.

We also ask that if you call emergency personnel for any reason, please inform the conference staff regarding the situation.

Special Needs: If at any time during your stay, you or one of your participants should experience any special needs regarding a disability, please be sure to inform a staff member so that an effort can be made to accommodate your needs.

It is important to us that all of our camps and conference participants have an enjoyable visit at Grand Valley State University. You play a key role in making their experience here a good one and we appreciate your efforts. If there is anything we can do for you, please let our conference staff know!


Camp Participant Rules and Regulations

All participants in camps and conferences at Grand Valley State University who reside in residence halls are required to comply with the following riles and regulations. The purpose of these rules is to insure the safety and comfort of all participants, as well as, insure the proper care of all facilities.


*Fire Alarms - When you hear an alarm, please exit the building immediately. Please do not tamper with any fire safety equipment.

*Windows - Do not remove screens or go in and out of the building through the windows. There will be a $50.00 fee for each screen that is removed and damaged.


*Noise - Please keep noise to a minimum, especially after 10:00 p.m. (this includes inside and outside the building). At times there are several groups in the building- each with different waking and sleeping schedules. Please be considerate of other at all times.

*Repairs - If you find any need for repairs please report them to the conference front desk staff. We want to make sure that the room is comfortable for you during your stay.


*Keys - If you lose your room key, please report it to the conference desk staff as soon as possible. There will be a $35.00 charge for room keys that are lost or not turned in. The university changes the locks immediately on rooms with missing keys. You may be billed for the lost key charge even if you mail the key back.

*Always lock your door - Even when sleeping–unless your supervisor tells you otherwise. It is important to protect your possession. We are not responsible for items that are lost or stolen.

*Entrance doors are always locked - Please remember to take your key with you whenever you leave the building. For security purposes the front door to every building is locked 24-7. You will be able to get out the building, but will not be able to re-enter without your key.


*Help keep our campus clean - Please make sure that you place your trash in trash cans- whether in your room, in the lobby or in a campus dumpster.

*Lobby Use - If you rearrange lobby furniture while you use it, please put it back in its original set-up when you are done so that others can enjoy it!


*Trash - Please place all loose paper, wrappers, etc in the trash can. This will help our staff get the room ready for the next occupants. A cleaning fee is assessed for excess trash left in rooms.

*Linen - Take all linen from the room and place into the pillowcase- leave pillowcase in the great room (unless told otherwise by your supervisor).

*Keys - Make sure that your keys are turned in to the desk or your supervisor so  that you are not charged for a missing key!

*Damages - Please note that all conference participants are responsible for any charges related to damages to the room fixtures or furniture.

Special Needs - If at any time during your stay you experience special needs regarding a disability, please be sure to inform a staff member so that an effort can be made to accommodate your needs.

Please note that all beds will be lofted.  If your group requires beds unlofted you must contact us to make prior arrangements.  Only one ladder is provided per room. 

Page last modified December 10, 2014