Residential Camps and Conferences

Summer Camps and Conferences Group Application

Grand Valley State University

Please complete, sign and return to confirm the request for your summer conference program. For multiple programs or sessions, each session requires a separate form. Please contact the Conference Director at 616-331-2120 with any questions.

Minimum billing for guests and groups/conferences is 1.5 nights.

PROGRAM INFORMATION
Program Title
Contact Name
Phone #
Fax #
Address
City
State
Zip Code
Email
Name of Person Responsible For Final Payment
Form of Payment That Will Be Used
FOAP #
Tax Exempt #:
GROUP GUEST INFORMATION
Check-in/out time is between 8:00 AM and 11:00 AM A representative of the camp or conference staff must be present at check-in and check-out.
Check-In Date:
Check-Out Date:
Number of women
Number of men
Total number of people
LOCATION REQUESTED
TRADITIONAL LIVING CENTER	view picture
Single or Double	$24.00 per unit, per night
SUITE STYLE LIVING CENTER	view picture
Single or Double	$28.00 per unit, per night
APARTMENT STYLE LIVING CENTER	view picture
One Bedroom Single	$30.00 per unit, per night
One Bedroom Double	$40.00 per unit, per night
Two Bedroom Double	$40.00 per unit, per night
Efficiencies	view picture
Efficiency Unit	$40.00 per unit, per night
APARTMENTS (Allendale Campus)	view picture
Single, Double, or Quad	$60.00 per unit, per night
ADDITIONAL SERVICES
Do you need classroom or additional meeting space?	Yes No If Yes, Please call 331-2351
Do you need Food Service?	Yes No If Yes, Please call 331-3010
Do you need handicap accessible accommodations?	Yes No
If yes, please describe:
Special Requests:
Group will consist of	Individual Lodgers Team Lodgers Family Lodgers
Age Group of Participants	Child (12 & under) Jr. High High School College Adult Sr. Citizen
Number of Staff Lodging	Females Males
Handicapped	Females Males
Linens (There is a $5.00 charge per packet. Packets consist of two flat sheets, one blanket, one pillowcase, one pillow, one face cloth and one towel. There is a $25 fee for failure to return linens. Linens not returned by guests will be charged to the group.)	Yes No If Yes, How Many?
ADDITIONAL INFORMATION
All doors will be locked at all times. University Department staff may obtain an access key to locked doors. Medical release forms are required for participants under the age of 18. Please have all medical forms for participants under the age of 18 on site at all times. A copy of your form must be submitted with application. There is no charge for parking. Please contact us if you plan to park over-sized vehicles. There is a $45.00 fee per key and $25 per swipe card that is not returned during checkout. A copy of the rules and regulations will be provided to all camp directors. Anyone who violates the established rules and regulations will be removed from the housing units and asked to leave the campus. Please notify the Housing Office within 10 business days prior to camp of any changes or cancellations. Cancellation within 5 business days of the guest reservation will result in forfeiture of the deposit. No furniture shall be moved at any given point without authorization from the conference director. If furniture is moved without authorization, groups will be charged $10 for each item of furniture that the University staff has to move back into place. Deposit will be 10% of estimated charges determined from your application. A contract and request for deposit will be mailed with 30 days. Guest Housing Applications will be finalized upon receipt of signed contract and deposit. Deposit will be applied to your final charges.