GVSU Travel & Expense Reimbursement
GVSU Travel & Reimbursement Desk
2015 James H. Zumberge Hall
Kim Suber, Accounting Systems Assistant
Please keep in mind that hand written reimbursement forms may be submitted, but will require a longer time for processing. For the fastest processing, use the Excel version of the forms provided on this page.
- As part of the reimbursement process it is required that receipts smaller than half a sheet of paper (8 ½ X 5 ½) be taped to an 8 ½ x 11 piece of paper. Please do not use staples!
- You may put as many receipts on the paper as you can without overlapping any of the information or edges of the 8 ½ x 11. You may use both sides of the paper and you may use more than one sheet if necessary. Make sure that all information is readable and not covered by the tape.
- Please do not use highlighters or circle line items to identify your reimbursable expenses, instead make a note in the margin of the receipt. (Highlighters and tape may degrade the ink before the document can be scanned into the University's imaging system for record keeping.)
Travel & Expense Guidelines (at-a-glance guide)
Travel and Expense Forms:
Please note: When submitting travel reimbursement forms, hand written forms may require additional processing time. To expedite your reimbursement, please complete your form in the Excel format, which is set up to auto-calculate expenses.
Travel and Expense Form-Miscellaneous Expenses: DO NOT USE THIS FORM FOR TRIPS! May be used only when the Travel and Expense Form or Travel and Expense Form-Mileage & Meals Only form do not apply.
Note: This form should be used by faculty/staff who have been approved for Advanced Degree Tuition Reimbursement. Policy Procedures for Reimbursement
Printable PDF file OR Excel file to fill out and print
Travel Expense Direct Deposit Setup Form (You will need to log in to the secure access page (with your network ID & password) for this form.
Note: This is Separate from Payroll Direct Deposit
College of Education Only
Field Observation Mileage Reimbursement Form