Business and Finance

GVSU Travel & Expense Reimbursement

GVSU Travel & Expense Reimbursement Desk

Kim Suber @ 331-2233

Submitting Receipts:

  • As part of the reimbursement process it is required that receipts smaller than half a sheet of paper (8 ½ X 5 ½) be taped to an 8 ½ x 11 piece of paper.
  • No staples are allowed.
  • You may put as many receipts on the paper as you can without overlapping any of the information or edges of the 8 ½ x 11. You may use both sides of the paper and you may use more than one sheet if necessary. Make sure that all information is readable and not covered by the tape.
  • Please do not use highlighters to identify your reimbursable expense, instead circle the appropriate items (Highlighters and tape may degrade the ink before the document can be scanned into the University's imaging system for record keeping.)

Travel & Expense Guidelines 

Travel and Expense Forms: 
Please note: When submitting travel reimbursement forms, hand written forms may require additional processing time.  To expedite your reimbursement, please complete your form in the Excel format, which is set up to auto-calculate expenses.

Travel and Expense Form: May be used for all types of expenses. This form MUST be used for reimbursement of trips.
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Mileage & Meals Only: Used only for reimbursement of mileage and meals.
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Miscellaneous Expenses: DO NOT USE THIS FORM FOR TRIPS! May be used only when the Travel and Expense Form or Travel and Expense Form-Mileage & Meals Only form does not apply.
Printable PDF file OR Excel file to fill out and print

Travel and Expense Form-Mileage Only - Used only for reimbursement of mileage.
Printable PDF file OR Excel file to fill out and print

Stored Value Debit Card Reconciliation Form:
Printable PDF file OR Excel file to fill out and print

Travel Advance Request Form:
Printable PDF file OR Excel file to fill out and print

Travel Expense Direct Deposit Setup Form: Separate from Payroll Direct Deposit
Printable PDF file OR Word file to fill out and print

Page last modified January 8, 2013