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Base Budget is the permanent annual budget that is recurring from year to year. There are three ways the base budget may be adjusted:
Working Budget is the sum of the original budget for the fiscal year plus any budget changes that affect the current year only. Working budget amounts are typically for things like the purchase of equipment, temporary staffing or a one-time event. The working budget may be adjusted as follows:
How Do I Determine If I Need to Request a Budget Transfer or a Journal Entry Transfer?
Budget transfers can only be made within General Fund FOAPs (Fund Code 110000) and are used to shift budgeted funds between expense categories within one General Fund or from one General Fund FOAP to another to properly match budget to expense.
Journal Entry transfers are used to move expenses from one FOAP to another; for example, when an expense is charged to the incorrect FOAP. A Journal Entry transfer can also be used when funding needs to be transferred between a General Fund FOAP and a Non-General Fund FOAP.
Budget transfer requests may be submitted in one of three ways:
If the salary needs to be charged to or moved from a grant FOAP, you will need to contact the Grants Accounting office. They will make sure expenses are moved and charged appropriately based on the grant specifications.
For any non-grant FOAP, please refer to the Position Number Information Sheet and contact the appropriate Budget Office staff member based on the type of position.