AP Awards Subcommittee Meeting Dates/Minutes

AP Awards Committee Overview


AP Awards Subcommittee
A. Purpose
To act as a representative body for the AP Committee in the selection of 
AP Awards recipients that will be presented at the annual AP Luncheon. 
The AP Awards Committee will provide the list of awardees to the AP 
Committee Chairperson, who notifies both the President and Human 
resources for providing rewards and other acknowledgments
B. Composition
The Awards Subcommittee is composed of six elected AP staff members 
who will serve scattered two-year terms: one elected person from each of 
the AP Groups (six total); up to two former recipients of the AP 5
Achievement Award, as appointed by the AP subcommittee Chair (for the 
sole purpose of assisting in the selection of the AP Achievement Award); 
one member from the AP Committee to serve as a liaison.
C. Election Guidelines
Positions are a staggered two-year term. Members can be reelected, not to 
exceed two consecutive terms. To provide continuity, elections for odd 
number groups will occur in odd years and the even number groups in 
even years. Mid-term vacancies will be filled with appointments ratified 
by AP Committee as needed. With the exception of the liaison, 
Subcommittee members cannot concurrently serve on the AP Committee, 
the Professional Development Subcommittee, or the Salary & Benefits 
The officers will include a chairperson, a chair-elect, and a secretary. The 
chair-elect will be chosen by the subcommittee by August of each year 
from first-year members. The chair-elect will become chairperson in June 
of the following year. The term of chairperson and chair-elect will be for 
one year. A secretary will be appointed by the chairperson. 
D. Responsibilities
The Awards Subcommittee will report to the AP Committee and have the 
following responsibilities:
1. To report to the AP Committee any findings and 
recommendations regarding the AP Award process
2. To coordinate the nomination process and related publicity 
in cooperation with the AP Committee, Human Resources, 
and the Institutional Marketing web team
3. To select annual AP Award recipients for all awards, 
including the AP Achievement Award.
4. To provide the AP Committee Chairperson with the list of 
award recipients and a brief introduction for each recipient 
no later than one month before the AP Luncheon
E. Voting Privileges, Definition of Quorum and Handbook Amendments
The six elected members have voting privileges related to the selection of 
all AP awards.
The former recipients of ht AP Achievement Award have voting 
privileges related solely to the AP Achievement Award selection. 6
The AP Committee liaison has voting privileges only in the case of a tie 
vote for the AP Achievement Award selection. 
A quorum of the majority of eligible voters is required in the selection of 
awards; a majority is defined as 51% (rounding up). The expectation, 
however, is that all elected members will participate fully in the selection 
of awards, including attendance at the meeting for AP Achievement 
Award selection and completion of all rubrics for the selection of the other 
awards. The awards selection process is strengthened and made fairer 
when the awardees are chosen by the broadest possible representation of 
the AP members. 
Handbook amendments and other recommendations should be presented 
to the AP Committee for its consideration and approval, after sufficient 
discussion by the elected members. 
F. Subcommittee members Eligibility for Awards
If a subcommittee member is nominated for an award, they have an 
option to either accept the nomination and step down from the 
subcommittee or decline the nomination and remain on the committee. 
In the event a subcommittee member is nominated for the Outstanding 
Team Project award, they have an option to accept the nomination and 
step down from the subcommittee or decline the nomination, have their 
name removed from the Outstanding Team Project nomination, and 
remain on the committee. 
In the event a subcommittee member accepts a nomination and steps 
down from the subcommittee, the AP Committee Chairperson should 
name an alternate.